SBIR Policy Directive Updated Jan 8, 2014
Unofficial Presentation by SBIR Insider - www.zyn.com/sbir
6. Eligibility and Application (Proposal) Requirements
** Jan 8, 2014 Amendments in Blue **
6. Eligibility and Application (Proposal) Requirements
(a) Eligibility Requirements:
(1) To receive SBIR funds, each awardee of a SBIR Phase I or Phase
II award must qualify as an SBC at the time of award and at any other
time set forth in SBA's regulations at 13 CFR 121.701-121.705. Each
Phase I and Phase II awardee must submit a certification stating that
it meets the size, ownership and other requirements of the SBIR Program
at the time of award, and at any other time set forth in SBA's
regulations at 13 CFR 121.701-705.
(2) For Phase I, a minimum of two-thirds of the research or analytical effort must be performed by the awardee. For Phase II, a minimum of one-half of the research or analytical effort must be performed by the awardee. Occasionally, deviations from these requirements may occur, and must be approved in writing by the funding agreement officer after consultation with the agency SBIR Program Manager/Coordinator. An agency can measure this research or analytical effort using the total contract dollars or labor hours, and must explain to the small business in the solicitation how it will be measured.
(3) For both Phase I and Phase II, the primary employment of the principal investigator must be with the SBC at the time of award and during the conduct of the proposed project. Primary employment means that more than one-half of the principal investigator's time is spent in the employ of the SBC. This precludes full-time employment with another organization. Occasionally, deviations from this requirement may occur, and must be approved in writing by the funding agreement officer after consultation with the agency SBIR Program Manager/Coordinator. Further, an SBC may replace the principal investigator on an SBIR Phase I or Phase II award, subject to approval in writing by the funding agreement officer. For purposes of the SBIR Program, personnel obtained through a Professional Employer Organization or other similar personnel leasing company may be considered employees of the awardee. This is consistent with SBA's size regulations, 13 CFR 121.106—Small Business Size Regulations.
(4) For both Phase I and Phase II, the R/R&D work must be performed in the United States. However, based on a rare and unique circumstance, agencies may approve a particular portion of the R/R&D work to be performed or obtained in a country outside of the United States, for example, if a supply or material or other item or project requirement is not available in the United States. The funding agreement officer must approve each such specific condition in writing.
(5) An SBIR awardee may include, and SBIR work may be performed by, those identified via a “novated” or “successor in interest” or similarly-revised funding agreement, or those that have reorganized with the same key staff, regardless of whether they have been assigned a different tax identification number. Agencies may require the original awardee to relinquish its rights and interests in an SBIR project in favor of another applicant as a condition for that applicant's eligibility to participate in the SBIR Program for that project.
(6) NIH, Department of Energy and National Science Foundation may award not more than 25% of the agency's SBIR funds to SBCs that are owned in majority part by multiple venture capital operating companies, hedge funds, or private equity firms through competitive, merit-based procedures that are open to all eligible small business concerns. All other SBIR agencies may award not more than 15% of the agency's SBIR funds to such SBCs. SBIR agencies may or may not choose to utilize this funding option. A table listing the agencies that are currently using this authority can be found at www.SBIR.gov. This authority is set forth in 13 CFR 121.701 through 121.705.
(i) Before permitting participation in the SBIR program by SBCs that are owned in majority part by multiple venture capital operating companies, hedge funds, or private equity firms, the SBIR agency must submit a written determination to SBA, the Senate Committee on Small Business and Entrepreneurship, the House Committee on Small Business and the House Committee on Science, Space, and Technology at least 30 calendar days before it begins making awards to such SBCs. The determination must be made by the head of the Federal agency or designee and explain how awards to such SBCs in the SBIR program will:
(A) induce additional venture capital, hedge fund, or private equity firm funding of small business innovations;
(B) substantially contribute to the mission of the Federal agency;
(C) address a demonstrated need for public research; and
(D) otherwise fulfill the capital needs of small business concerns for additional financing for SBIR projects.
(ii) The SBC that is majority-owned by multiple venture capital operating companies, hedge funds, or private equity firms must register with SBA in the Company Registry Database, at www.SBIR.gov, prior to the date it submits an application for an SBIR award.
(iii) The SBC that is majority-owned by multiple venture capital operating companies, hedge funds, or private equity firms must submit a certification with its proposal stating, among other things, that it has registered with SBA.
(iv) Any agency that makes an award under this paragraph during a fiscal year shall collect and submit to SBA data relating to the number and dollar amount of Phase I awards, Phase II awards, and any other category of awards by the Federal agency under the SBIR program during that fiscal year. See section10 of this directive for the specific reporting requirements.
(v) If an agency awards more than the percentage of the funds authorized under section 6(a)(2) of the Policy Directive, the agency shall transfer from its non-SBIR and non-STTR R&D funds to the agency's SBIR funds any amountthat is in excess of the authorized amount. The agency must transfer the funds not later than 180 days after the date on which the Federal agency made the award that exceeded the authorized amount.
(vi) If a Federal agency makes an award under a solicitation more than 9 months after the date on which the period for submitting applications under the solicitation ends, a Covered Small Business Concern is eligible to receive the award, without regard to whether it meets the eligibility requirements of the program for a SBC that is majority-owned by multiple venture capital operating companies, hedge funds, or private equity firms, if the Covered Small Business Concern meets all other requirements for such an award. In addition, the agency must transfer from its non-SBIR and non-STTR R&D funds to the agency's SBIR funds any amount that is so awarded to a Covered Small Business Concern. The funds must be transferred not later than 90 days after the date on which the Federal agency makes the award.
(b) Proposal (Application) Requirements.
(1) Registration and Certifications for Proposal and Award.
(i) Each Phase I and Phase II applicant that is majority-owned by
multiple venture capital operating companies, hedge funds, or private
equity firms must register with SBA in the Company Registry Database at
www.SBIR.gov and submit a certification with its SBIR application to
the SBIR agency (see Appendix I for the required text of the
(ii) Each applicant must register in SBA's Company Registry
Database (see Appendix IV) and submit a .pdf document of the
registration with its application if the agency is otherwise unable to
obtain this information via Tech-Net.
(iii) Agencies may request the SBIR applicant to submit a
certification at the time of submission of the application or offer,
which requires the applicant to state that it intends to meet the size,
ownership and other requirements of the SBIR Program at the time of
award of the funding agreement, if selected for award. See Appendix I
for the required text of the certification.
(2) Commercialization Plan. A succinct commercialization plan must
be included with each proposal for an SBIR Phase II award moving toward
commercialization. Elements of a commercialization plan will include
the following, as applicable:
(i) Company information. Focused objectives/core competencies;
specialization area(s); products with significant sales; and history of
previous Federal and non-Federal funding, regulatory experience, and
(ii) Customer and Competition. Clear description of key technology
objectives, current competition, and advantages compared to competing
products or services; description of hurdles to acceptance of the
(iii) Market. Milestones, target dates, analyses of market size,
and estimated market share after first year sales and after 5 years;
explanation of plan to obtain market share.
(iv) Intellectual Property. Patent status, technology lead, trade
secrets or other demonstration of a plan to achieve sufficient
protection to realize the commercialization stage and attain at least a
temporal competitive advantage.
(v) Financing. Plans for securing necessary funding in Phase III.
(vi) Assistance and mentoring. Plans for securing needed technical
or business assistance through mentoring, partnering, or through
arrangements with state assistance programs, SBDCs, Federally-funded
research laboratories, Manufacturing Extension Partnership centers, or
other assistance providers.
(3) Data Collection. Each Phase I and II applicant will be required
to provide information in www.SBIR.gov (see Appendix IV) as well as the
other information required by Appendices V-VI to the agency or
www.SBIR.gov. Each SBC applying for a Phase II award is required to
update the appropriate information in the database for any of its prior
Phase II awards (see Appendix VI).
unofficial copy annotated by Zyn Systems